The system is designed to be able to accommodate nearly any type of conference or meeting -- one organization with several members, multiple organizations with members attending an integrated event, and multiple tiers or tracks within each organization. Despite the ability to handle complex conference configurations, the system is very easy to use. To reduce the workload on meeting planners, Accelix takes care of configuring the software to the client's specifications -- all you need to do is complete a few forms to describe your conference and we take care of the rest.

ACES is composed of five basic subsystems -- conference registration, event registration, hotel registration, payment, and administration. The conference registration subsystem collects registration information for individual members. It can handle different types of members, multiple pricing levels, effective dating with automatic price changes, guest and spouse registration, and other common aspects. Here are a few features supported by the conference registration component of ACES:

• Can support two different modes -- anonymous mode where changes are made by centralized staff, or membership mode which allows users to make modifications to their registration information with their own userid and password.

• Support for multiple organizations holding joint conferences, with separate pricing for various conference tracks based on organization membership. Works fine for a single organization conference too.

• Support for multiple conference tracks. For example, you can have a track for doctors, a track for nurses, a track for vendors, a track for guests, and a track for exhibits only. There is no limit to the number of tracks that can be defined.

• Support for effective dating, allowing for automated price increases for conference tracks and events based on registration date.

• Support for administrative assisted registrations, including special pricing, complementary registrations, and special conference tracks that require administrative approval (such as a conference speaker track).

• Membership-based registration allows administrative personnel to register multiple personnel in an office and be able to make changes to those registrations without having to contact conference administrators to make the changes for them.

• Email acknowledgement for seminar, event, hotel, and payment information.

• Events can (optionally) identify locations in order to provide information on the location of the event to registrants. All room/location data is stored in a database table that includes the capacity of the room and other data.

• Events can have registration restricted by a specific registration limit for the individual event, or by a limit based on the capacity of the room/location. Limits can be adjusted online at any time, and provisions exist for administrative overrides to limits on courses that are already filled.

• Events can be restricted to specific conference tracks, and event registration is limited to the specific days a registration is valid for the conference. This prevents someone with a one day registration from having access to a multi-day event schedule.

• There is essentially no limit to the number of events that can be stored in the system.

• Events can be free to some conference tracks, and require an additional fee for other tracks. There is complete flexibility for charging various rates for events during the conference. These fees are rolled into the payment required when the user completes the registration process.

• The use of the event registration subsystem is optional. If there are no events listed for a specific conference track, the system automatically forwards to the next subsystem in the registration sequence.

• Full reporting is available for registration rosters, event summary reports, and location-based reporting for event resource planning.

• Support for multiple hotels. Allows the user to choose one or more hotel rooms based on location, pricing, and other factors. Each hotel can have an independent number of rooms blocked out along with an independent registration deadline date.

• Support for multiple types of hotel rooms. This allows the host to offer more than one type of room in a specific hotel.

• Provision for various room options, including non-smoking, bed type, reservation guarantee, handicapped access, and special requests (crib, fax machine, etc).

• No practical limit to the number of hotels or hotel rooms that can be offered through the system.

• Provides email updates to the hotel for each new registration, room change request, or cancellation (use is optional).

• Hotel registration reports for each hotel. This report can be given to the hotel to lock in registrations captured through the system. This report can also be used to determine commissions and other data.

• Credit card charges for hotel rooms are captured by the hotel, not the hotel registration subsystem. This removes the conference host from any disputes between the hotel and a conference registrant.

• Web link (URL) for each hotel, allowing the potential registrant to view the hotel's web page before making a registration.

• Hotel registration subsystem is optional. If there are no hotels in the hotel table, the registrant is simply advanced to the registration summary page.

• We do not require our clients to use our credit card merchant account, and we do not charge clients based on what they charge registrants to register for the conference. Instead, we have a straight forward $3.00 per registrant charge, regardless of how many people attend and much the registrants are charged.

• We support online credit card processing through your own account using either PayPal or Authorize.Net. Both of these services offer a virtual terminal capability for handling charges for phone, FAX, and email registrations, including the capability to handle refunds and partial reversals.

• Payment subsystem processes charges for conference registration and event charges (if any).

• Provision is included for complementary registrations (no cost). In this case, the registrant is simply advanced to the hotel registration subsystem (if active).

• Administrative support allows the conference administrator to credit all or part of the fee, and to accept invoicing as a payment option.

• Changes to registration data, including conference tracks and events, are captured and billed by the payment subsystem.

• Administrator mode is controlled by a userid and password, which can be updated by the administrator at any time. Support exists for multiple administrator accounts.

• The administrative control page puts all administrative features for updating the system on a single web-page. Tools are provided to modify database tables, modify registrations, and obtain reports.

• Registration data can be downloaded into CSV (comma separated values) format for use with office tools like Microsoft Excel.

• Support for BadgePro in order to create badges for conference attendees.

• Full name search capability to find registrants in the database by name or company.

• Registration summary screen allows the administrator to scroll through individual registrations, view registration details, email registration data to attendees, and cancel an existing registration.

• No effective limit to the number of conference attendees, events, hotels, or any other element -- the system is totally database enabled. Independent SQL queries can be used to collect one-time queries for information purposes.

• System includes financial reports in order to see financial status of registrations in real-time.

In addition to all of the current features in ACES, we are about to release the next generation of our software -- Version 3.0. All of our existing clients will be upgraded to Version 3.0 at no additional charge. If you would like to learn more about the ACES conference and event registration system, call us toll free at 866-492-8820, or send email to .